DIRECTORATE OF PURCHASE AND STORES
Government Of India
DIRECTORATE OF PURCHASE AND STORES
Directorate of Purchase & Stores, under the Department of Atomic Energy (DAE), Government of India is the centralized agency responsible for the materials management function of number of Research & Development centers like Bhabha Atomic Research Center (BARC), Mumbai, Indira Gandhi Centre for Atomic Research (IGCAR), Kalpakkam, Centre for Advanced Technology (CAT), Indore, Variable Energy Cyclotron Centre (VECC), Kolkata and industrial set-ups such as Nuclear Fuel Complex (NFC, Hyderabad, Board of Radiation and Isotope Technology (BRIT), Mumbai, Heavy Water Plants at different locations at Manuguru, Kota, Talcher, Tuticorin and Barada working under the aegis of DAE. The department employing over 1000 staff members with its headquarters at Mumbai is headed by Director (P&S) who is responsible for all policy matters and establishing all procedural guidelines and overseeing the implementation of the same. In view of the diverse geographical locations all over the country of the constituent units of DAE, full fledged Regional Units have been set up at Chennai, Hyderabad and Indore and function under a Regional Director (P&S) who, in turn, is responsible to Director (P&S). To achieve his objective of making available the various stores to the different user departments, Director is assisted by a team of officers comprising Deputy Directors, Purchase Officers & Assistant Purchase Officers and other staff members entrusted with the tendering, contracting and other affiliated purchase functions. To complement the purchase activities, there is a Stores wing attached to each of the Research & Development center and industrial units located in different parts of the country headed by Stores Officer/Assistant Stores Officer and parallel work force under them responsible for the stores management function such as receipt of material, accounting, issue to the users, storage and stock verification, etc. Items of common, use are procured in bulk after inviting competitive bids and stored in the form of common stock items. This apart, the Stores wing also handles disposal of items, which have become surplus, obsolete and unserviceable by issue of Public Tenders. A large quantity of scrap material, which is generated from time to time during fabrication of certain items in-house or by contractors where the raw material has been supplied by the Department is also disposed off by the Stores wing on regular basis, as per the laid down procedure and guidelines.
The purchase and stores units at headquarters are commonly referred to as the Central Purchase Unit (CPU) and Central Stores Unit (CSU) respectively. For administrative management of the large work force and to cater to the payments to be made to various vendors against supplies made, there are independent administration and accounts wings at headquarters referred to as Central Administration Unit and Central Accounts Unit. Similarly, the regional units also have associate finance and independent paying authority stationed at places from where the contracts for supplies emanate.
The total purchases being made by the Headquarters and Regional Units as of now is in the vicinity of is 500 crore on an annualized basis. At headquarters alone around 10,000 contracts are released for large value purchases and corresponding number for small value purchases, annually. The small purchases of less than Rs.20,000 /- each occasion are made to cater to the immediate and urgent requirements of various users, and for this purpose, a special wing called Local Purchase Section (LPS) is set up in Mumbai. For the large value purchases exceeding Rs.10 lakh, the mode of tendering adopted is generally by Public Tender. Our Public Tender notices are published in leading Indian dailies through the DAVP (Director of Advertising and Visual Publicity, New Delhi). To give a wider coverage, the tender notices are also sent for publication in the Indian Trade Journal which is available to the trade easily. These tenders are issued for sale both at the Central Purchase Unit at Mumbai as well as Regional Units at Indore, Hyderabad, Chennai & Kolkata. Once the notice has been published in the newspapers giving brief description of the stores and other details such as last date for sale of the tender documents, due date for submission of bids and their opening along with cost of tender sets, the same are put up for sale at the respective locations as under :-
1. Public Relation CellDirectorate of Purchase & Stores
Lower Ground Floor, South Wing
Vikram Sarabhai Bhavan, Anushakti Nagar, Mumbai -400 094.
Phone: 022 25486016
Contact person: Deputy Director
2. Madras Regional Purchase Unit (DPS)
6th floor, Shastri Bhavan
26, Haddows Road,
Phone: 044 28276099
Contact person: Regional Director, MRPU
3. Hyderabad Regional Purchase & Stores Unit (DPS)
Nuclear Fuel Complex, P.O. ECIL Hyderabad,
Andhra Pradesh -500 062.
Phone: 040 27120171
Contact person: Regional Director, HRPU
4. Indore Regional Purchase & Stores Unit (DPS)
C.A.T. Sukh Niwas Palace,
Indore-452 013 (MP).
Phone: 0731 2488785
Contact person: Regional Director, IRPU.
5. Regional Purchase Unit for Manuguru
1-7-27 Shyam Towers, ‘B’ Block
IV Floor, M. G. Road,
Secunderabad 500 007 (AP)
Phone – 040 27841063
Contact Person : Manager, Purchase.
6. Kolkata Regional Purchase Unit (DPS)
Sector-1, Block-' AF' Bidhan Nagar
Kolkata -700 064.
Phone -033 23593388
Contact Person: Purchase Officer, CRPU.
For the purpose of statistics, around 600 Public Tender are issued from CPU annually. Besides insertion of the notices in the leading newspapers and Indian Trade Journal as mentioned above the same are also available on the website of DPS viz. www.dpsdae.gov.in. On going through tender notice, the prospective vendor can purchase the tender set by remitting appropriate value by demand draft payable to Pay & Accounts Officer of the concerned unit - the central or Regional Purchase Unit from where the tender notice has originated. While the tender notice indicates the brief specifications and description of items, the detailed specifications would be available only along with tender documents put up for sale. With regards to the instruction to the tenderers, tendering conditions and resultant contracting conditions, the same are displayed on the website for the benefit of the trade. These forms are :-
1. DPS P-44 /44 A, Schedule to 44-A and P-11 for indigenous items.
2. DPS P-13, DPS -11 for Two Part Tenders (Indigenous)
3. DPS P 15 & DPS-P12, For Imported Items.
4. DPS P-14, DPS P-12 Two Part Tendering conditions (imported).
5. Additional Terms and Conditions.
As a vast variety of items are being procured involving electrical, mechanical, construction, chemical, raw materials etc., as well as major and minor fabrication of items to customer specifications is desirable and necessary that a data base is maintained by DPS so that vendor selection for a particular commodity and items is facilitated. For this purpose, the Directorate has a system of registering potential suppliers after due verification of their financial standing and technical capability with regards to the item or items they handle and trade in. The registration forms are available at both central and regional units and can be obtained by remitting Rs.50/- (Rs. 25 for SSI Units) by way of demand draft drawn in favour of Pay & Accounts Officer of the concerned unit and forwarding the same at the address as mentioned earlier. Once a registration form has been submitted duly filled in to the respective unit, necessary formalities and action are initiated in the direction of registering the supplier. It is pertinent to mention that once the supplier is registered, he enjoys a better status viz-a-viz other unregistered suppliers in terms of getting our Limited Tender inquiries, not having to submit security deposit up to the monetary limit to which they are registered, getting regular intimation of Public Tenders being issued and besides being considered as a potential vendor whenever demand for the item for which they are registered comes up on select basis.
4. TENDER NOTICE:
For any information regarding Tender Notices, any of the following officers stationed at headquarters can be contacted during 09:15 AM to 05:45 PM on all working days:
1. Shri N.K Gupta, Joint Director, P&S-022 25486128
2. Shri N. D. Khopkar, Deputy
Director, P&S-022 2547128